The work it does
Bank transaction matching and reconciliations
Reads the statement, matches receipts and payments to the ledger, and allocates against open invoices.
What it receives, what it does, what it completes.
What the colleague receives
- Bank statements as PDF or feed, per client and period
- Open invoices and the debtors ledger
- The client's historic remittance and reference patterns
What it does
- Extracts every statement line and checks the balance chain adds up
- Matches receipts to open invoices by reference, amount and payer history
- Splits part-payments across invoices where the pattern is clear
- Prepares the allocations for posting once approved
What it completes
- The full line extraction with a confidence score per line
- The matched set, ready to post
- The reconciliation and the exact value of any remaining difference
What it escalates
- A deposit that fits two open invoices equally well
- Receipts that overpay an invoice, which usually means a duplicate EFT
- Lines read at low confidence, especially when the gap matches them exactly
What the accountant reviews
A reconciled statement with the matched lines, the held items, and the reason each one was held. Posting to the ledger happens on approval.
Other work it takes on
Client document requests and follow-up
Notices what is missing, asks the client for it, watches for the reply and files what arrives.
VAT preparation and working papers
Prepares VAT workings, reconciles control accounts and surfaces only the items that need professional judgement.
GL mapping and allocation verification
Maps transactions to the right general ledger accounts using your firm's own conventions, then posts on approval.