The work it does
GL mapping and allocation verification
Maps transactions to the right general ledger accounts using your firm's own conventions, then posts on approval.
What it receives, what it does, what it completes.
What the colleague receives
- Unmapped ledger and supplier lines
- Your firm's chart of accounts and naming conventions
- Prior-period treatment for the same suppliers and expense types
What it does
- Matches each line against existing accounts using your conventions, not a generic taxonomy
- Checks the proposed treatment against how the same item was handled before
- Suggests a new account where the pattern genuinely does not exist yet
- Keeps the mapping decisions as reusable firm rules
What it completes
- The mapped batch with the rule applied to each line
- A verification pass against prior-period treatment
- A short exception list rather than a full re-check
What it escalates
- Lines where two accounts are equally defensible
- New suppliers with no history and an ambiguous description
- Anything that would change a prior-period treatment
What the accountant reviews
The mapped batch, what is new, and the handful of lines that need a decision. Posting happens on approval.
Other work it takes on
Bank transaction matching and reconciliations
Reads the statement, matches receipts and payments to the ledger, and allocates against open invoices.
Client document requests and follow-up
Notices what is missing, asks the client for it, watches for the reply and files what arrives.
VAT preparation and working papers
Prepares VAT workings, reconciles control accounts and surfaces only the items that need professional judgement.